- Archive Old Emails In Outlook For Mac
- Archiving Email In Outlook For Mac 2016
- Archive Folder Outlook Mac
Outlook Mac Archive Tool is a native Mac application for managing your mail and calendar items in Outlook Mac for Office 365 and Outlook Mac 2011, including archiving not just to your local hard drive/storage but also optionally to the cloud (such as a GMail account). May 30, 2018 - Learn how to clean up your Outlook 2011 mailbox for better performance and to ensure you do not exceed your. Setting up an Archiving Rule. An easy way to reduce the size of your Inbox is to export — manually archive to an Outlook for Mac Data File (.olm) on your Mac — your email messages, contacts, and other items. You can save an.olm file to any location on your Mac or on a different machine for safekeeping.
URL: Note: make sure Outlook is either running in Online mode or set to download all mail in Cached Exchange Mode. Read the Knowledge Base article on for more information.
This article describes the process of archiving your Outlook data. There are several ways to do that:. manually. automatically. When you archive folders, you are moving the items from their existing folder into an archive type of personal folder file (PST).
By default, Outlook saves archived items in the following location:. For Microsoft Windows Vista/7/8, Outlook: Documents and Settings Local Settings Application Data Microsoft Outlook archive.pst. For Microsoft Windows NT 4.0: Profiles Local Settings Application Data Microsoft Outlook archive.pst You can change the file name ( archive.pst) and location so your Outlook items are archived in any other location of your choice. The file archive.pst is just like any other file which means that it can be added to your Outlook client or removed from there. Items are considered old enough to archive when they reach the age you specify.
Read the Knowledge Base article on for more information. How to archive your folders manually To immediately archive a folder, use the following steps for your version of Outlook. For Outlook:.
Go to the File tab on the Ribbon and click Info. Click Cleanup Tools, then choose Archive.
Select the folder you want to archive, and set the desired options. How to archive your folders automatically You can automatically archive individual folders, groups of folders or all Outlook folders.
The process runs automatically whenever you start Outlook. The AutoArchive properties of each folder are checked by date and old items are moved to your archive file. Items in the Deleted Items folder are deleted.
Several Outlook folders are set up with AutoArchive turned on. These folders and their default aging periods are:. Calendar (6 months).
Tasks (6 months). Journal (6 months). Sent Items (2 months). Deleted Items (2 months). Inbox, Notes, Contacts, and Drafts do not have AutoArchive activated automatically. In Microsoft Outlook, the default AutoArchive setting for the Deleted Items folder is to permanently delete old items.
When you configure the Microsoft Office Outlook Archive settings to permanently delete all old items, an Archive.pst file is automatically created even if you did not specify one to be created. To turn on AutoArchive in Outlook:.
Go to the File tab on the Ribbon and choose Options. Choose the Advanced options group in the Outlook Options window.
In the AutoArchive section, click the AutoArchive Settings button. Select the Run AutoArchive every checkbox, then type a number in the days box to specify how often the AutoArchive process will run. Select the Prompt before AutoArchive checkbox, if you want to be notified before the items are archived.
In the Move old items to box, type a file name for the archived items to be transferred to, or click Browse to select from a list. Now that you have turned on AutoArchive, you must set AutoArchive properties for each folder. To set AutoArchive properties for a folder:. In the Folder List, right-click the folder that you want to automatically archive, then click Properties.
Archive Old Emails In Outlook For Mac
Click the AutoArchive tab and select Clean out items older than. Type a number in the Months box to specify when items should be automatically transferred to your archive file. To specify a file for the archived items to be transferred to, click Move old items to, type a file name for the archived items, or click Browse to select from a list. Possible problems with archiving Note that the Message Modification date is used by the AutoArchive feature to determine which messages are archived.
When you archive a mail folder, Microsoft Outlook determines the message age from the Sent date/time, the Received date/time, or from the message's Modified date/time, whichever is later. Moving or copying the files is considered to be a modification.
To determine the latest modification date and time of a message:. On the View menu, point to Current View and click Customize Current View. Click Fields and in the Select available fields from list, click All Mail fields. Under Available Fields, click Modified, and then click Add to place the Modified field in the Show these fields in this order list. Click Move Up or Move Down to position the Modified field and click OK.
Archiving Email In Outlook For Mac 2016
The modified date/time for each message now appears in the Messages view. This information should help you understand how messages are being archived. Also, be noted that calendar events and appointments will be removed after running the archive for Calendar folder.
The events will be stored in the archived PST file. To properly archive the Contacts folder use / to PST file as Outlook archiving by default does not archive the Contacts folder. Difference between exporting and archiving Archiving. can archive only to a personal folder file (a PST file). when you archive, the items are moved from their existing folder into a PST file.
the existing folder structure is maintained in an archive file. This means that if there is a parent folder above the folder you archived, the parent folder is created in the archive file, but items within the parent folder are not archived. In this way, an identical folder structure exists between the archive file and your mailbox. Folders are left in place after being archived, even if they are empty. Exporting. can export to many different file types, including PST files and delimited text files. when you export data, original items are copied to the export file, but are not removed from the current folder.
Hi Hence6Echo, Outlook 2016 for Mac includes a new feature called one-click archiving. This feature allows you to quickly move an item from your Inbox or another folder to an archive folder. Generally, if you haven’t previously set up an archive folder for an email account, you will get the following prompt: If you click ' Continue', a new folder that is called Archive will appear in your folder list for your Office 365 account. If you click ' Choose Another Folder', it means you can select any of your existing folders for the archive.
So I’d like to know whether there is no Archive folder. If yes, I guess you chosen an existing folder to archive the emails after you click the button. I have done some tests and the Archive folder isn't created in Outlook Web App (OWA: ). It means the emails aren’t moved to the 'Archive' folder in the server side. Given the situation, I suggest you find the archived emails in your OWA. Meanwhile, if you want to find which folder the emails go to after clicking the Archive button in the Outlook for Mac client, please refer to the following steps:. Send a test email to the Inbox folder of your mailbox with a specific subject (like “Test”).
Click the Archive button. Select a folder of your mailbox and search the email by input the key word “Test” in the upper right corner. If there is no result, please select the next folder and keep searching. Once you find the test email, this folder is the Archive folder which the emails go to after clicking the Archive button.
Archive Folder Outlook Mac
Thanks, Jason. Thank you Jason for the response. I am still a bit lost however. I did the test file and was able to locate the message again in a folder labeled 'All Mail' that also had the archive Icon next to it. So I am assuming this is the folder that my messages were sent to, but I can't really tell because it has all my email in it. Something doesn't seem right to me. Is there a way to change this location?
Note that my company host it's e-mail via gmail and I am using Outlook Mac to view my mail with IMAP.